Meeting – 10/30/14
A regular meeting of the Board was held on Thursday October 30, 2014, at the office of Board President Bruce Wilson. Attending the meeting in person and by teleconference were: President Bruce Wilson, Secretary Debbie Director, Treasurer Donnee Ramelli, ARC Head Paul Salditt, and Vice President Mary Haverback.
The first item on the agenda was the review and ratification of votes taken by email since the previous meeting. The directors reviewed the full list of votes taken by email, and items were discussed. All were approved.
President Wilson reported on the capital reserve survey recently completed by Broadpoint Consulting. The Level 1 survey with site inspection is a comprehensive analysis of all capital assets owned by the North Shores Board of Governors. The study evaluated the current condition of the assets, the longevity of the assets and their cost of replacement. The survey was commissioned to assess the long term operating costs for North Shores for the purpose of financial planning. The survey recommended an annual contribution necessary to fund all future infrastructure related improvements over the life of the assets, using a 30 year study period. Included in the annual contribution were North Shores parking facilities, roadways and sidewalks and other community amenities. Catastrophic loss of the beach requiring major beach replenishment was not included in the study, but an annual allocation for minor beach maintenance was. A copy of the report will be included in the winter letter to homeowners for their review.
The next item on the agenda was the drainage project proposed for the north end of the neighborhood. The scope of work included cleaning out existing culverts, replacing damaged drain pipes and culverts, and regrading in some areas to obtain positive drainage. Board discussion included incorporating minor changes and the proposal was approved by all. The project should begin in the fall and be completed over the winter.
Property Manager Steve Houston had provided President Wilson recently with several competitive bids for repairs to the pool. The Board discussed the scope of the work and the planned timing for completion before the beginning of the 2015 season. The Board voted to approve the proposed work unanimously.
Discussion and review of proposed construction plans at 16 Cardinal Lane was the next item on the agenda. President Wilson updated the Board on continued discussions with the homeowner regarding unapproved construction. The information presented included written legal advice from the attorney retained by the Board to handle this matter. The Board took into account the unique circumstances of the case, in which construction changes became necessary following initial foundation planning and Board approval. President Wilson noted the changes that had been negotiated with the homeowner to minimize the intrusiveness of the revised structure, requiring redesign of the partially completed stair tower. After an in depth discussion the Board approved the project to be completed under specific conditions, including the homeowner’s payment of the Corporation’s legal fees and the execution of a full release of claims, subject to final approval of the legal documentation.