Meeting – 08/20/17
The meeting was called to order by President Wilson and a quorum was declared. The first item on the Agenda was the review and ratification of votes taken by email since May 22, 2017. The list of votes taken by email was reviewed and discussed by the directors. Secretary Director moved to ratify the email votes, the motion was seconded and the vote was approved by all.
Review and ratification of votes taken by email:
- 3 Harbor Road construction application – approved
- 8 Cedar Road drainage plan – approved
- 2017 Draft Annual Meeting Minutes
- 42 Farview Landscape and Drainage plan – approved
- May Meeting Minutes – approved
- 6 Farview Landscape and Drainage plan – approved
- 12 Ocean Drive Special event — approved
The next item of business, end of season bonuses, was presented by Treasurer Helen Hoart. The Board discussed the current compensation level for all members of the staff, the established hours for management employees, reporting requirements and vacation compensation. After discussion and consideration of the season’s performance, the increased number of residents, the absence of resident outbursts similar to those occurring during the 2016 Season, and such other factors as the Board considered relevant to the compensation of employees, the recommended bonuses were approved unanimously.
The construction application for the replacement swimming pool at 30 Harbor Road was the next item of discussion on the agenda. ARC Head, Paul Salditt, reported that he was still waiting for the drainage plan for the proposed pool and patio construction. The plan will be required to incorporate as part of the design, the drainage solutions currently in place by the immediate neighbors and the complex nature for storm water management in that area . President Wilson asked Paul to contact the design firm to obtain the drainage plan.
The Villas West have formally requested the use of North Shores right-of-way to install cluster mailboxes for their homeowners. Specific details on the location, concrete pad requirements, as well as the size of the units have been requested from their property management firm. Information will also be provided about the USPS requirements for installation.
The Board then met in executive session to discuss notification of a further threat of litigation by a North Shores homeowner as well as recent ARC construction and covenant violations.
In other business, two proposals for the design of the North Shores website have been received. Board members with the assistance of our current website consultant will convene and review. Recommendations will be made to the Board for approval of the proposal.