Meeting – 12/17/16

Posted on: Dec 17, 2016

Meeting Summary; A special meeting of the Board was held on Saturday December 17, 2016 at the office of Board President Bruce Wilson.  Attending the meeting in person and by teleconference were: President Bruce Wilson, Secretary Debbie Director, Treasurer Helen Hoart, ARC Head Paul Salditt, and Vice President Louisa Hollman. Invited guests were Linda Travers, office manager, and Phyllis Donovan, bookkeeper, both employees of the corporation.

The meeting was called to order by President Wilson and a quorum was declared. Due to the short notice given in arranging the meeting, notice of the meeting announcement was waived.  The first item on the Agenda was the review and ratification of votes taken by email since September 10, 2016. The list of votes taken by email was reviewed and discussed by the directors. A complete list of the votes taken by email is included in the attached Agenda.  Secretary Director moved to ratify the email votes, the motion was seconded and the vote was approved by all.

Review and ratification of votes taken by email:

• 2 Ocean Drive Driveway entrance and fence – approved
• Board Meeting Minutes September – approved
• 42 Farview new home construction application – approved
• 34 Farview driveway and landscaping – approved
• 8 Ocean Drive driveway and landscaping – approved
• 42 Farview elevations revisions – approved
• Employee holiday bonuses – approved
• 47 Harbor Road construction application – approved

President Wilson then addressed the Board on the next item on the agenda, instructing all attending that all matters discussed at the meeting reflected the advice of outside counsel to the corporation, and should be treated as privileged and confidential.  Recent correspondence from a North Shores homeowner, following on an earlier demand and a series of emails concerning an incident on the beach this summer, was delivered to the corporation’s office and required review and evaluation by the corporation’s outside law firm.  President Wilson presented the privileged legal advice and recommendations by the attorney engaged to represent the interests of the community on this matter.

The Board then discussed the advice and recommendations, assessing the risks and benefits of different responsive scenarios, in an effort to identify the strategy that would best serve the interests of the community as a whole.  After extensive discussion of the merits and alternatives, the Board approved unanimously to adopt the agreed recommendations of outside counsel, and agreed on a detailed strategy for addressing the homeowner demand.