Meeting Notice — August 16, 2019
Meeting Summary
August 16, 2019
A regular meeting of the Board was held on Friday, August 16, 2019. Attending the meeting in person or by teleconference were: President Bruce Wilson, Secretary Debbie Director, Treasurer Helen Hoart, Vice President Louisa Hollman and Assistant Secretary Evan Thalenberg.
The first item on the Agenda was the review and ratification of votes taken by email taken since May 25, 2019. A complete list of votes was included in the meeting Agenda. President Wilson moved to approve the votes and they were approved unanimously.
Review and ratification of votes taken by email:
- 19 Robins Lane Construction Application (pool) – approved
- 7 Harbor Road Construction Application (dock) – approved
- 12 Farview Road Construction Application (new home) – approved
- May 25, 2019 Meeting Minutes – approved
- 5 Farview Construction Application (new home) – approved
Office and community management was next item of business. President Wilson explained the renewal of our current contract with Legum & Norman, had been extended earlier in the spring to the cover the busy summer season. President Wilson outlined the Legum & Norman performance issues to the Board that were experienced over the first year of the contract. The Board had been made aware of some issues earlier through meetings and email correspondence. Mr. Wilson presented three options to the Board: terminate the current agreement; renew the current agreement; or consider engaging a different property management company. In recent months, individual candidate resumes had also been reviewed by the Board.
The Board then met in executive session to discuss in more detail the terms of the contract. They reviewed and evaluated Legum & Norman’s management of the North Shores office and community maintenance over the past 16 months. The Board agreed to notify Legum & Norman that North Shores would not renew the contract.
In other business, President Wilson outlined for the Board the current status of the matters being handled by outside counsel.
The meeting was adjourned.