Meeting Notice — February 13, 2020

Posted on: Feb 03, 2020

WEB Summary February 13, 2020

A regular meeting of the Board was held on Thursday, February 13, 2020. Attending the meeting in person or by teleconference were: President Bruce Wilson, Secretary Debbie Director, Treasurer Helen Hoart, Vice President Louisa Hollman and Assistant Secretary Evan Thalenberg.  Community Executive, James Allen, also joined the meeting.

The first item on the Agenda was the review and ratification of votes taken by email taken since October 29, 2019.  A complete list of votes was included in the meeting Agenda and reviewed by the directors.  President Wilson asked the Board if there were any questions or comments. There were no questions and Mr. Wilson moved to ratify the votes taken by email, the motion was seconded and approved by all.

Review and ratification of votes taken by email:

  1. 18 Ocean Drive Construction Application (minor) – approved
  2. 5 Farview Road (new home revised plans) – approved
  3. 58 Ocean Drive Construction Application (minor) – approved
  4. 54 Ocean Drive Construction Application (new home revised plans) – approved
  5. 46 Ocean Drive Construction Application (major) – approved
  6. Employment Community Executive – approved
  7. 85 Harbor Road Construction Application (revised plans) – approved
  8. October Meeting Minutes – approved

Office and community management was next item of business.  North Shores Community Executive, James Allen, presented an overview of current community business to the Board. Beginning with the discussion items included on the Agenda, the following items were reviewed:

  • The North Shores playground was evaluated for replacement or repair based on several proposals obtained by Mr. Allen. The current playground is twenty years old and has exceeded the useful life of the equipment. The discussion included the selection of new equipment, the size of the current playground and the possibility of expanding the current footprint.  President Wilson asked Mr. Allen to research further the equipment selection and obtain additional proposals for the Board to review. A decision in March is expected.
  • Beach Club manager, Maureen Brown, requested an ice machine for the lifeguards at the end of the 2019 season. Ice machine proposals were obtained by Mr. Allen and circulated to the board prior to the meeting. Several design options were included in the proposals presented.  The board concluded that a residential type of icemaker should be purchased and installed in the lifeguard staff room for exclusive use by the beach and pool employees.  President Wilson asked James Allen to further research pricing for the board to review.
  • During the summer season of 2019, the board considered implementing an official policy for the use of tents on the North Shores beach, similar to those adopted by the surrounding communities. A survey was sent to the North Shores homeowners in July requesting feedback on formalizing a policy.  After an in-depth discussion, the board agreed to table the discussion so homeowner input could be included at the Annual Meeting in May.  Low homeowner response to the survey did not provide the information needed for the board to develop a policy.
  • Discussion by the Board of the 2006 Resolution for Board Candidate Deadlines concluded in a revision of the deadline date from April 7 to March 15. A commercial printer has been used for the past several years to produce the Annual Mailing; a minimum lead time of three weeks is now required. Vacancies for the upcoming election in May will be included in the winter mailing. Homeowners who would like to be considered as candidates should submit their information to the office. A letter indicating their interest as a candidate, as well as background information they would like to have included in the April 15 mailing, should be submitted to the office by March 15. The board will revise the 2006 Resolution after the Annual Meeting this year.
  • Board member Louisa Hollman and Mr. Allen presented several North Shores logo products that will be available for sale at the pool this season. Supply and storage of the new items was discussed.
  • Allen reported to the board on the extension of pool hours for the upcoming season that will include later evening hours on some days, and the possibility of the pool remaining open for two weekends after Labor Day. Staffing and pool maintenance will be complete in the spring.
  • A community wide trash and recycling plan was presented to the Board that would lower rates for most homeowners and require year round pick-up. The proposal will be presented at the Annual Meeting in May.
  • President Wilson outlined options to the Board for changes in the current beach service. Increasing demands for beach service have changed the staffing needs required to keep pace with the volume of equipment requested by homeowners.
  • Repairs to the manhole cover owned by the City of Rehoboth, located at the west end of the Cedar Road crossover, have been completed. The City plans to add a 3’x3’ metal plate to further secure the manhole or extend the walkway to cover the area.

The meeting was adjourned.