Meeting Notice — May 8, 2020
WEB SUMMARY
May 8, 2020
A regular meeting of the Board was held on Friday, May 8, 2020. Attending the meeting by teleconference, in compliance with the Delaware State of Emergency, were: President Bruce Wilson, Secretary Debbie Director, Treasurer Helen Hoart, Vice President Louisa Hollman and Assistant Secretary Evan Thalenberg. Also joining the meeting were Community Executive, James Allen, and Beach Club Manager, Maureen Brown.
The first item on the Agenda was the review and ratification of votes taken by email taken since April 30, 2020. A complete list of votes was included in the meeting Agenda and reviewed by the directors. President Wilson asked the Board if there were any questions or comments. There were no questions and Mr. Wilson moved to ratify the votes taken by email, the motion was seconded and approved by all.
Review and ratification of votes taken by email:
- April Meeting Minutes – approved
Office and community management was next item of business. North Shores Community Executive, James Allen, presented an overview of current community business to the Board. Beginning with the discussion items included on the Agenda, the following items were reviewed:
- Allen developed and presented the efforts of the Community Executive and Beach and Pool Manager with respect to operational changes associated with the community’s COVID-19 response. Mr. Allen and Mrs. Brown presented a detailed outline of their proposed plans to manage the community amenities during the COVID-19 pandemic, based on CDC, State of Delaware and other relevant standards. The operating recommendations included, among other things: exposure and disinfection protocols following CDC and State guidance, social distancing requirements, and a comprehensive outline for all North Shores community amenities and equipment expected to be affected by the State of Delaware phases for reopening the State and community.
- Allen and Mrs. Brown presented and recommended beach equipment changes for the upcoming season that included only umbrella set up, without the use of chairs that are normally available for rent. Mr. Allen outlined for the Board the proposed limitations permitted activities on the beach for Phase I, II, and III. The current State of Delaware travel restrictions and quarantine requirements were also presented, with the caution that guidance is evolving almost daily. Short term rentals are currently prohibited by state emergency order.
- Allen recommended employing lifeguards to enforce beach policies and restrictions until the State of Delaware allowed full use of the beach. He also recommended installing a tent at the pool house for lifeguard and employee use to comply with social distancing requirements.
- Pool and tennis court use would be determined by State of Delaware emergency restrictions.
- The new playground, installed in May, will remain closed in compliance with State of Delaware emergency restrictions.
The next item on the agenda was the Annual Meeting scheduled for May 23, 2020. President Wilson proposed an audio teleconference to comply with the state of emergency restrictions. Homeowners would be able to attend by calling into a dedicated conference line. Property owners would be verified and permitted one vote per property. Question and answer sessions would be managed by the teleconference operators. The cost of the meeting would be determined by the number of callers and the length of the meeting. The Board agreed this would be preferred over postponing the meeting to a later date given the importance of updating the community on operating plans and the uncertainty of a rescheduled date.
President Wilson then updated the Board on recent developments involving a covenant violation for construction of a fence. The Board discussed enforcement of the covenant based on a recommendation by the Board’s legal counsel after a year of negotiations with the homeowner. A motion was made and approved by all to accept the advice of counsel to file a lien on the property for the accruing fines associated with the violation.
The next item of business was a request by the Nussbaum family to subdivide and redefine the property line boundary for two contiguous lots on Holly Road. President Wilson will circulate analysis and recommendations by the Board’s legal counsel.
The meeting was adjourned.