Meeting Notice — December 19, 2020
WEB SUMMARY
A special meeting of the Board was held on Saturday, December 19, 2020. Due to the short notice given in arranging the meeting, notice of the meeting announcement was waived. The meeting was called to order and a quorum was declared. Attending the meeting by teleconference, in compliance with the Delaware State of Emergency, were: President Bruce Wilson, Secretary Debbie Director, Treasurer Helen Hoart, Vice President Louisa Hollman and Assistant Secretary Evan Thalenberg. Community Executive, James Allen, also attended the meeting.
The first item on the Agenda was the review and ratification of votes taken by email taken since June 10, 2020. A complete list of votes was included in the meeting Agenda and reviewed by the directors. President Wilson asked the Board if there were any questions or comments. There were no questions and Mr. Wilson moved to ratify the votes taken by email, the motion was seconded and approved by all.
Review and ratification of votes taken by email:
- Meeting Minutes June 10, 2020 – Approved
- 7 Farview Road Construction Application – Approved
- Meeting Minutes September 4, 2020 – Approved
- 53 Ocean Drive Construction Application (minor) – Approved
- 23 Cedar Road Construction Application (minor) – Approved
- Staff Salary – Approved
- 21 Cardinals Lane Construction Application (minor) – Approved
- Meeting Minutes August 12, 2020 – Approved
- Press Statement – Approved
- Season End Staff Bonuses – Approved
- Special Event – Approved
- Meeting Minutes July 1, 2020 – Approved
- 55 Harbor Road Construction Application (minor) — Approved
- 73 Anchor Road Construction Application (minor) – Approved
President Wilson informed the Board about security changes that would become effective at the north end of the neighborhood in conjunction with the inauguration of President Elect Biden on January 20, 2021. The United States Secret Service have advised North Shores they anticipate an increase in the level of security, most likely an expansion to the perimeter boundaries, during the summer months. Increased signage discouraging intrusions by non-residents and the possibility of serpentine barriers on certain entrance roads, are under consideration. Board member Evan Thalenberg recommended review of the proposed signs before they are made.
The next item on the agenda, presented by Community Executive, James Allen, addressed the search for a new beach club manager. Mr. Allen summarized details of meetings he recently had with the prospective candidate. Mr. Allen outlined for the Board, leadership, training and organizational changes that would be recommended and implemented, based on the candidate’s 30 years of experience, if he were employed by North Shores. Mr. Allen commented on the candidate’s serious attitude and was impressed with his comprehensive evaluation of our community beach and pool management needs. President Wilson commented on the significant amount of interest in the club manager position now that Mrs. Brown’s retirement was more widely known in the local lifeguarding community. He recommended the Board interview the candidate in person as soon as possible so a decision could be made.
ARC was the next item on the agenda. President Wilson informed the board about the interest by a member of the community to join the ARC.
President Wilson informed the Board the holiday bonuses had already been distributed and did not need to be approved by the Board.
In other business, Community Executive, James Allen, will be working remotely over the winter. Details on the logistics had already been discussed with the Board. In his absence, Jeff Sellman, will be working in the office part time until James returns.
The meeting was adjourned.