Annual Meeting – 05/26/07
NORTH SHORES ANNUAL MEETING
Saturday, May 26, 2007
Approved May 24, 2008
Call to order & Quorum
President James Stallings called the meeting to order at 10am. Board Members Joan Churchill, Secretary/Treasurer, Paul Salditt, and Roy Parks were present. Also present were Phyllis Donovan, Office Manager, and David Weidman, counsel to the Board. Ms. Donovan announced that a quorum of the homeowners was established. 60 properties were represented in person and 110 by proxy.
Candidates` Statements
Margot Anderson, Roy Parks, Paul Salditt and Robert Zadek each made brief remarks. Sherfy Jones read a statement on behalf of Edward Strickler who was absent. Brenda Stewart asked the candidates to state their positions re weddings on the common property. The candidates present all responded.
Minutes
The 2006 Minutes had been posted on the web site and mailed to all homeowners. A reading was dispensed with. Sherfy Jones moved their adoption. Roy Parks seconded the motion. The minutes were approved.
REPORTS:
SECURITY REPORT
Lee Stewart, our Security Supervisor, reported a quiet year. The major change this year has been that Security now goes in to the high rise, during patrols. He reported that there were several thefts from cars during the year; he recommends that car doors be locked. In regard to alarm systems, he suggests that Security`s phone number be provided to the alarm company as the first place to call, as calls to security will not count toward the penalty on false alarms. Security will notify the State Police if necessary. He passed out business cards containing the phone number for Security: 302-542-3323. There was a round of applause in appreciation for a job well done.
PRESIDENT`S REPORT
For the President`s report James Stallings announced the Board`s commitment to enforcement of the Covenants, which are now in place. He requested, and received, the assembly`s endorsement of that objective. He mentioned the need for timely notification to the Board if problems are noticed.
BATH & TENNIS CLUB MANAGER`S REPORT
Maureen Brown, Manager of the Bath & Tennis Club, reported re the Club staff, beach umbrellas, the pool, snack machine & beach rules.
Many of the staff from last year returned for this year. She requests that beach equipment renters notify her in advance when they will and will not be using the umbrellas and chairs; this information will greatly facilitate her operation. She can be notified by email at: nbsp@verizon.net or by phone at: 302-227-0959. She mentioned that the new advance seasonal rental order form was helpful, and thanked Mrs. Churchill for the idea. A new beach vehicle has been purchased, which will be used for umbrella orders and emergencies. The snack machine is broken; she expects to have a new one in a couple weeks. The pool is open. The water temperature is 80°. The hours for the pool are 10am-5pm currently, but will be 10am-6pm most of the summer. There will be an adult swim period from 2:30pm-2:45pm in June, as a tryout. Lessons are available. Ms. Brown requested that tenants be informed of the beach rules. Dogs are not permitted on the beach until 6pm. New signs are being prepared for the beach.
SECRETARY/TREASURER`S REPORT
Joan Churchill, Secretary/Treasurer reported that she has focused during the year on systems and communication. Systems items include:
- recording Board votes,
- arranging for building plans to be sent to adjacent neighbors and waiting for 2 weeks before voting on them to allow time to consider comments,
- sending entity owners sample voting affidavits to assure their votes and proxies will be counted. [She offered to certify forms at the end of the meeting for any entity owners who had not yet sent them in],
- review of the governing documents and preparation of a list of provisions that could use attention. She indicated she thinks it is time to work on proposing suggested changes, and encouraged interested owners to sign up for possible Committee assignment re Bylaws/Covenants/Rules review, on the Committee sign up sheet being circulated,
- preparation of a list of the building covenants approvals, currently required, which list has been distributed to build awareness,
- Communication enhancements include preparation and distribution of summaries of Board Actions, and more use of email and the Web. She urged everyone to provide their email address, so they can receive the
periodic email updates being circulated.
Regarding finances, they are in good shape, the budget is balanced She thanked all who have turned in their assessments already.
LANDSCAPING & MARINA PROPOSAL
Roy Parks reported that he received some plans from a consulting firm of landscape architects about 4pm the prior day regarding suggestions for the marina and for landscaping common areas. These were in the form of colored boards, which he displayed, and described. It was explained that these were ideas, which the community was invited to start thinking about, such as deciduous Red Maple trees by Ocean Drive at the entrances to our streets, and expansion of the boat dock, in place of the crabbing dock, to accommodate about 10 more boats. Some residents objected to the idea of deciduous trees, given the need for leaf collection. An objection was raised to the idea of removing the crabbing dock, which is enjoyed by many children, in particular.
It was also explained that the marina is silting up, and that the entrance needs to be dredged to prevent the boat basin from becoming a stagnant body of water. In reference to the problem of finding a location for the spoils, he suggested excavating the good dirt, filling the hole with the spoils, and covering the spoils with some of the good dirt. Permits will be required from a number of agencies.
NEW BUSINESS
Property owner James McIntyre requested that something be done about deer. Other owners said nothing can be done.
A neighboring owner inquired about a property under construction on Cardinals that is causing a drainage problem. President Stallings responded that the Board is working on the problem.
Larry Katz proposed a resolution officially thanking Dan Anderson on the record for all his years of service to North Shores. The resolution was adopted, with a round of applause. Residents were reminded that there would be a Tribute to Dan at the Pool Party at 6pm.
Everyone was asked to turn in their ballots. It was announced that the ballots would be counted immediately following the meeting, and that the results would be posted on the web site and at the pool.
ADJOURNMENT
The Meeting was adjourned at 11:30am.
Approved May 24, 2008
JOAN CHURCHILL, Secretary
ELECTION RESULTS:
Paul Salditt 109 votes
Roy G. Parks 96 votes
Margot W. Anderson 95 votes (corrected after review of contested ballot)
Edward Strickler 63 votes
Robert Zadek 57 votes